SXSW selects Rosterfy as their volunteer management solution

Rosterfy has been selected as the volunteer management solution for one of the world’s largest innovative tech festivals, South by Southwest (SXSW).

Following an extensive search and thorough scoping, Rosterfy has been selected as the volunteer management solution for one of the world’s largest innovative tech festivals, South by Southwest (SXSW).

Rosterfy will partner with the SXSW to digitise and streamline their volunteer management processes, enhance the volunteering experience and to build a robust retention program to support their recurring annual workforce demands. 

Founded in 1987 in Austin, Texas, SXSW is best known for its conference and festivals that celebrate the convergence of tech, film, music, education, and culture.

The technology provided by Rosterfy will support the 3,000 volunteers required to deliver SXSW, providing a more connected, consistent and engaging experience for volunteers across a diverse range of backgrounds.

“SXSW volunteers are an important part of what makes SXSW unique to any other event in the world. Our diverse and enthusiastic volunteers can be found throughout the event and are often the first people that our attendees interact with when they arrive at SXSW. We needed a volunteer management platform that would support our robust volunteer operations and streamline the volunteer scheduling experience. We’ve entrusted Rosterfy to deliver a seamless volunteer journey from the time they login to the moment they finish their last volunteer shift,” said Tami Richter, Director of Event Staffing & Resources for SXSW.

Rosterfy will be used to support SXSW’s end to end volunteer program from recruitment, screening and onboarding through to training, communication and onsite management. 

In addition to utilizing Rosterfy’s existing functionality, SXSW are also working alongside the team at Rosterfy to develop a number of custom additions including meal vouchers that can be redeemed and tracked via vendors through an in-built QR code within volunteers accounts.

Eric Silverstein, Rosterfy’s Head of Sales in the United States said, “We couldn’t be happier to be welcoming SXSW to the Rosterfy family.”

“With Rosterfy powering some of the US’ largest events in 2022 including the Super Bowl, Kentucky Derby, Chicago Marathon and now SXSW it’s fantastic to see organizations investing in technology to automate processes for recruitment, engagement, management and retention of their volunteers.”

“Increasingly we are seeing an incredible buy-in from large scale events to create volunteer programs that transcend just one week or one day of the year. As part of their engagement strategy, organizations like SXSW are recruiting volunteers for their event and then promoting community volunteer positions to their database to keep them engaged year round. A win win for all involved! ” Eric continued. 

Volunteer registrations for SXSW will open in January. For more information, visit their website


About Rosterfy

Rosterfy exists to connect communities to events and causes they are passionate about through volunteer and paid workforce management technology. Our proven end to end technology allows charities, events and organizations to recruit, register, screen, train, manage and report with ease, replacing manual processes with automations to better engage and retain your volunteers and paid staff.


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