Reduce manual tasks with Rosterfy's end to end volunteer and workforce management solution.
Replace manual spreadsheets with automations - Rosterfy
Rosterfy have put together the top reasons why you should consider replacing manual spreadsheets with an automated workforce management solution.
Are you still using manual staff rostering processes? We're here to tell you there's a better way! Thanks to Rosterfy's workforce management technology, you can say goodbye to spreadsheets, paper timesheets and data entry. Here are seven perks of switching to an automatic rostering system:
1. Devices are harder to lose than paper
If you lose your list of workers and the hours worked, how will you ensure each staff member gets paid? Cloud-based software ensures this can never happen! Plus, having an automated system makes your brand and event look more organised and streamlines the process: for your staff, volunteers and your organisation.
2. Less admin staff
Do you have an Excel document, paper timesheets, and then an online system to enter employee details for payroll? These processes take a lot of time, and people to complete. An online workforce management system can replace all that time and energy through automations.
3. Never do the “ring around” again
Offer open shifts to either selected employees or your entire workforce with one tap. You can even allow your employees to swap shifts without having to notify you directly.
4. Safety of your staff
Some recent world events have made it even more important to know exactly how many staff that you have on site at any given moment. With easy check in and check out (plus geo-fencing which automatically checks in staff as they arrive on site) you can have a more accurate picture of who is on site and search where they are at any given moment. Online Training modules can also help you share important safety information so that staff can complete them at home before arriving on site.
5. Accurate grouping of staff skill set
Need to track your trained and qualified employees? Whether it’s first aid, vaccinations, food preparation or heavy machinery, allocate employees according to their skills and qualifications, without relying on memory or sorting your pivot tables on a spreadsheet.
6. No need to rely on memory to rate staff performance
After events, we may need to rate staff so we know who was reliable and hard-working, against who might need more training. Capture staff feedback and comments while it's fresh in their minds by keeping your staff database up to date and accessible on site digitally.
7. Staff retention
You spend a lot of time and money hiring staff, so it's critical to invest in them as well. Things like rewards and recognition can go a long way to making staff feel valued and part of a team. Why not automate a post-event thank you email to show your staff and volunteers how much you appreciate their hard work. Or set up a gamified rewards system, redeemable against time volunteered.