Wish you could clone yourself (maybe a few times over)?
Meet Pip. Simply define your requirements and let Pip take care of the rest, automatically creating, editing, and preparing your events and shifts in minutes. No more manual setup or repetitive tasks, just a faster, smarter way to manage your volunteers.
When we set out to introduce an AI Agent into Rosterfy, we knew it needed more than a generic, robotic name. It needed to represent the heart of the sector we serve.
Charles “Pip” Coghlan OAM, our founder’s great-uncle, devoted 69 years of his life to community-based non-profits, setting a world record for his service.
Just like his namesake, Pip works quietly in the background, handling the heavy lifting, bringing order to complexity, and supporting organisations so teams can focus on what matters most.
Because sometimes, we all need a little help!
Pip is here to help you and your team redefine how Events and Shifts are managed in Rosterfy – automatically.
From one central place, simply give Pip a few prompts and it takes care of the rest. Whether it’s creating events and shifts from scratch, setting up recurring schedules, or making updates to existing ones, Pip removes the admin burden entirely.
Less time on manual tasks, more time to focus on what matters most: connecting with your volunteers and amplifying your community impact.
Pip doesn’t just manage events and shifts – it also streamlines your form creation.
Just prompt Pip to build a form, whether from an existing template or from scratch. You can specify exactly what information you need to capture, from basic details to credentials, and Pip will take care of the setup. It can even create custom fields for you, guiding you along the way so you stay in control at every step.
Once created, forms can be seamlessly linked to events and shifts, ensuring the entire lifecycle, from registration through to post-event feedback, is handled effortlessly.
While Pip can generate and edit events and shifts through simple, guided prompts, it’s built to be guided by you. You can review, refine, and adjust at any stage, whether that’s tweaking details through Pip or jumping in to make manual edits directly in the system.
Nothing is locked in. Easily update or remove anything Pip creates, giving you the flexibility to move fast without losing control. It’s automation with confidence, designed to support you, not replace you so you can work smarter while continuing to deliver meaningful impact.
Pip is designed to feel intuitive from the moment you start. No training manuals, no complexity, no guesswork.
If you’re stuck on what to call an event or unsure how to write a compelling description, just ask. Pip helps you shape clear, engaging titles and messaging in seconds, taking the pressure off and giving you a strong starting point every time.
It’s not about learning another system, it’s about having conversation. Like chatting with a teammate who understands what you’re trying to achieve and is there to help you get it done, faster.
We've pulled together some frequently asked questions to help you better understand how our AI Agent Pip will work alongside your organisation.
Pip has been introduced at Rosterfy to reduce the administrative burden for coordinators and volunteers — freeing up more time and energy for the human side of volunteering: building connections, creating meaningful moments, and amplifying impact.
Currently Pip can help you:
Good news! Once Pip is live it will be available to ALL Rosterfy customers making it so much easier to manage events and shifts within the platform.
Pip cannot make any changes in the platform without your consent, Pip will summarise changes and ask for your consent to continue before they progress. Pip cannot delete anything, it can only archive. If you make a change by mistake, just ask Pip to undo its last action.
At the moment, Pip is designed to support event and shift management only. While we have plans to expand AI capabilities across the platform over time, Pip’s current focus is helping streamline the creation and management of events and shifts.
Pip is designed to be incredibly intuitive — think of it as your new teammate working quietly behind the scenes. Simply prompt it with what you need, and Pip takes care of the heavy lifting, with no training required. For customers wanting to explore further, we also offer help desk articles and resources for additional guidance.
Meet the future of volunteering. With Rosterfy’s new mobile app, volunteers can discover opportunities, manage shifts, and track their impact anytime, anywhere, making it simpler than ever to connect, contribute and create impact.
Go beyond emails, SMS and push notifications with Rosterfy’s real-time two way volunteer messaging.
Available across desktop and mobile, create targeted groups and communicate instantly from one central place. From shift updates and urgent call-outs to celebrating milestones and sharing important information, keep your volunteers informed, connected, and engaged throughout their entire journey.
Book a short discovery call with our team to learn how Rosterfy can help you better connect with, manage, and inspire your volunteers.
