Le Champion: Powering volunteer-led sporting events across the Netherlands
Results
Major Events & Venues
3,500 volunteers
Introduction
Le Champion is a non-profit organisation delivering some of the Netherlands’ most recognised running, cycling, and walking events, including the TCS Amsterdam Marathon.
From major international races to smaller community walks for members, Le Champion delivers approximately 60 events every year – all heavily reliant on volunteers to ensure safe, successful, and enjoyable participant experiences.
With more than 3,500 volunteers supporting events annually, volunteer coordination is a critical part of operations. Volunteers support every stage of event delivery, including course marshalling, build-up and pack-down, water stations, traffic control, start and finish areas, clothing intake, and course safety.
To support the scale and complexity of its volunteer operations, Le Champion uses Rosterfy as a centralised platform for volunteer management, communications, planning and reporting.
The Challenge
Delivering dozens of sporting events across multiple disciplines each year requires careful workforce coordination and visibility.
For Le Champion, this meant managing:
- Thousands of volunteers across a variety of operational roles
- Ongoing volunteer recruitment, retention, and communication
- Efficient planning and setup for recurring events
- Visibility and reporting on volunteer demand and coverage across events
As many volunteers return year after year, maintaining engagement and streamlining communications became increasingly important to supporting long-term volunteer participation and operational efficiency.
Streamlining volunteer coordination at scale
“Our events mostly run on volunteers; without them it is literally not possible to go through with the event. Rosterfy helps us create a clear overview of our volunteer operations and better plan recruitment across all our events.”
The Solution
Rosterfy provides Le Champion with a centralised volunteer management platform that supports planning, communications, and operational oversight across its event portfolio.
Using Rosterfy the team is able to:
- Monitor volunteer demand versus confirmed roles at both event and task level
- Plan volunteer recruitment more effectively using real-time workforce visibility
- Send targeted communications to specific volunteer groups
- Generate reports and analyse volunteer data across events
- Maintain a clearer overview of volunteer participation and engagement
The platform supports Le Champion’s long-term goal of managing all volunteer-related processes within one system and further digitalising volunteer operations through the Rosterfy mobile app.
The Impact
With Rosterfy, Le Champion has established a more streamlined and scalable approach to volunteer management across its growing event calendar.
Across the organisation each year:
- 60+ sporting events delivered successfully
- 3,500+ volunteers coordinated and supported
- Improved visibility into volunteer demand and confirmed coverage
- More targeted volunteer communications and recruitment planning
- Streamlined event setup through reusable event and task structures
As Le Champion continues to grow its volunteer programme, Rosterfy is helping lay the foundation for a more connected, data-driven, and digitally enabled volunteer experience.
Building a scalable volunteer programme
“We want to manage the entire volunteer journey in one place – from recruitment and communication through to retention and attendance tracking. As our events continue to grow, a centralised platform is increasingly important. Rosterfy gives us the visibility and flexibility to support volunteers across every event.”
Ready to scale your impact, not your admin?
Book a short discovery call with our team to learn how Rosterfy can help you better connect with, manage, and inspire your employees through volunteering.
