Compliance without the chaos: A school panel discussion with Romalina Rocca and Elena Totino
On any given school day, volunteers are everywhere. They’re in the canteen, at the uniform shop, on the sports sidelines, at the working bee, and on the bus to camp. Every one of them needs the right checks, the right induction and the right records. Keeping all of that current shouldn’t depend on one staff member, a shared spreadsheet and a drawer full of forms.
Join Romalina Rocca, Deputy Principal (K–12) at Loreto Kirribilli and Elena Totino, Risk and Compliance Manager at Carey Baptist Grammar School in conversation with Rosterfy’s Kelsey Mulcahy. They’ll share how their schools keep volunteer compliance on track without burying staff in admin, and what they’d do differently if they were starting again.
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Key topics covered:
One source of truth for checks and clearances
How schools track Working with Children Checks, expiry dates and verifications across hundreds of parent and community volunteers, and what it takes to move beyond spreadsheets and paper forms.
Child safety as everyday practice, not a box-ticking exercise
How to build Child Safe Standards into volunteer onboarding, inductions and codes of conduct, so that safeguarding is part of how volunteering works rather than a hurdle at the start.
Making it easy for parents to say yes
How to onboard busy families without losing them to paperwork, and why a smoother compliance experience leads to more volunteers who stay involved year after year.
Ready for the audit, the excursion and everything in between
Knowing who is on site and cleared at any moment, producing evidence quickly when it’s needed, and how to plan compliance for a school calendar full of sports days, camps and events.
In partnership with:
Romalina Rocca, Deputy Principal (K–12), Loreto Kirribilli
Romalina Rocca is an experienced educational leader with more than 26 years in education, including extensive experience at Loreto Kirribilli, a Catholic girls’ school in Sydney. She began her career as a Technological and Applied Studies (TAS) teacher in 2000 before becoming TAS Subject Coordinator, a role she held for eight years. From 2014 to 2022, Romalina served as Director of Student Wellbeing before moving into the role of Head of Senior School. Since 2023, she has been Deputy Principal (K–12), supporting the educational, wellbeing and pastoral needs of students across the school from Kindergarten through to Year 12.
In her current leadership role, Romalina also contributes to the school’s approach to community participation, volunteer engagement and compliance. Loreto Kirribilli uses a K–12 system to record and monitor extracurricular activities undertaken by teaching staff, providing a consistent framework for documenting participation and supporting appropriate compliance processes. The school is also preparing to extend this approach to parents, with a broader volunteer program planned for launch in 2027.
Romalina holds a Master of Education in Management and Human Resource Development from the University of Sydney. Her extensive experience in student wellbeing and school leadership has shaped her strong belief that a safe, connected and supportive school community is built through shared responsibility.
For Romalina, community involvement is an important part of school life. She believes that when staff, families and the wider community contribute their time, skills and experience, they create stronger connections around students and help foster a genuine sense of belonging. She sees effective volunteer engagement not simply as an additional resource for a school, but as an opportunity to strengthen relationships and build a community in which everyone feels valued and connected.
Elena Totino, Risk and Compliance Manager at Carey Baptist Grammar School
Elena Totino is Risk and Compliance Manager at Carey Baptist Grammar School in Melbourne, where she helps the school meet its child safety, regulatory and compliance obligations. She is also Director and Principal Lawyer of Safety Quality & Care Legal Services, which supports individuals and organisations that provide services, programs, facilities and activities to children, young people and other vulnerable people. She regularly presents on the reforms reshaping compliance expectations across the education and care sector.
Elena brings experience from across the systems that schools work within. In addition to working at Carey, she was the Senior Legal Adviser at Melbourne Archdiocese Catholic Schools and served as Acting General Manager, Reportable Conduct. She also worked as a Principal Lawyer for the Department of Education providing advice to public schools for over 7 years.
She has also worked for several regulators. She helped establish Victoria’s new Social Services Regulator at the Department of Families, Fairness and Housing. She also spent almost five years at the Victorian Institute of Teaching, most recently as Legal Manager (Regulation). She also spent some time as the General Counsel at the Commission for Children and Young People.
She holds a Bachelor of Laws and a Bachelor of Commerce from Monash University.
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