There are plenty of platforms designed to help teams manage and engage volunteers, but choosing the right software depends on your unique needs. While we’re confident Rosterfy is the #1 choice, we know it won’t be the perfect fit for every organisation.
To support your decision, we’ve compiled a list of some of the best volunteer management software options in the market, giving you a clearer view of which platform is best suited to your requirements.
Volunteer Impact by Better Impact is a simple, quick-to-deploy platform for smaller organisations transitioning from spreadsheets to digital volunteer management.
Once programmes scale to multiple sites, complex compliance requirements including local data hosting, or high-volume rostering, Better Impact’s automation, reporting depth and compliance fall short. Rosterfy is built for that complexity — automating up to 75% of volunteer workflows with enterprise compliance and multi-site management included.
Volgistics is an established volunteer management platform suited to organisations with straightforward volunteer coordination and administration needs.
As volunteer programs grow, Volgistics can become limiting in areas such as automation, mobile experience and enterprise scalability. Rosterfy delivers end-to-end volunteer workflow automation, a dedicated volunteer app and 50+ integrations, providing a platform built to grow with your organisation rather than hold it back.
Volunteers for Salesforce is a CRM extension that adds basic volunteer coordination to an existing Salesforce environment – not a purpose-built volunteer management platform.
Organisations typically face high customisation costs and functional gaps when managing complex volunteer programmes through Salesforce alone. Rosterfy is purpose-built for volunteer management at scale and includes a native Salesforce integration, giving you both without the implementation overhead.
HR Systems can bring together paid employees and volunteers in one central place but it is not a fit for purpose solution.
Organisations typically face high customisation costs and functional gaps when managing complex volunteer programmes through Salesforce alone. Rosterfy is purpose-built for volunteer management at scale and includes a native Salesforce integration, giving you both without the implementation overhead.
Building your own volunteer management system can provide complete control and customisation, but it requires significant ongoing investment in development, security, maintenance and innovation to keep pace with the evolving needs of volunteer programs.
A custom-built VMS may promise complete control, but developing volunteer management software from scratch often requires significantly more time, investment and ongoing resources than anticipated. Rosterfy delivers enterprise-grade flexibility and continuous innovation without the complexity and long-term commitment of building and maintaining your own platform.
An honest look at how the platforms compare across the areas that matter most to growing volunteer programmes.
Manual spreadsheets and endless admin.
No single source of truth with multiple disconnected systems.
Out dated user experience and design.
Volunteers failing to complete their onboarding - not engaging or straightforward.
Limited visibility of your volunteers contributions.
Offer basic functionality for volunteer management.
Limited automations (usually just communications).
App offerings are often very limited in functionality.
Requires additional software to complement their offering (i.e online training & LMS).
Limited if any integration (API) capabilities.
No local data hosting options.
Minimal branding options.
Built to last - Designed to scale with your operations and grow alongside your team.
Powered by AI - Let AI do the hard work for you, automatically creating events, shifts and forms to save you time and energy.
A better volunteer experience - From volunteer portals to our world class app, volunteers enjoy an engaging experience from start to finish.
Backed by expertise - Trusted to power the world’s most complex workforce programs.
People-first support - A customer success team of real humans who genuinely care.
Rock-solid compliance - Local data hosting, ISO27001 and SOC 2 certified.
Unlike many volunteer management solutions designed primarily for smaller teams or single programs, Rosterfy is built to support large-scale, complex and growing organisations.
Key enterprise functionality includes:
Rosterfy is unparalleled when it comes to automation and AI. Unlike traditional volunteer management solutions, Rosterfy enables organisations to automate the end-to-end volunteer journey, streamlining operations for managers while creating a more seamless and engaging experience for volunteers.
Key automations and AI functionality includes:
Rosterfy’s volunteer app delivers a seamless experience across desktop and mobile, giving volunteers everything they need to discover opportunities, complete training, and respond to updates, all from the palm of their hand.
Unlike many competitors, Rosterfy provides feature parity between desktop and mobile, enabling volunteers to manage their volunteer journey directly from their phone.
From background checking tools to fundraising launchpads, social sharing channels and accessibility extensions, Rosterfy allows you to seamlessly integrate with the tools that you love.
An outstanding volunteer management platform!
Rosterfy has revolutionised the way we manage our volunteer programme. The system can be fully customized to match our company's branding, making it feel like an integral part of our organisation. Additionally, it can be tailored to meet our specific needs, with everything being automated to streamline processes.
Thanks to Rosterfy, we've reduced our administrative workload from 80% to 40%. This efficiency gain has been a game-changer, enabling us to dedicate more time and resources to our core mission.
A purpose built solution
“We were looking for a purpose-built solution that could help us relieve some of the administrative burden, streamline onboarding, and ultimately enhance the experience for every volunteer. Rosterfy ticked all those boxes—and more.”
Take a look at how World Scouting replaced fragmented systems and manual processes with a centralised solution, streamlining coordination, boosting efficiency, and improving the volunteer experience across the board.
Rosterfy has been tremendous for services. I’ve found it incredibly easy, and it has made my life a lot easier. It’s helped by reducing the amount of time to onboard new volunteers. It’s given us back the time that we spend doing what we love, which is helping our clients.
See why Golf Australia and the PGA of Australia selected Rosterfy to centralise and streamline volunteer management across national tournaments, improving efficiency, compliance, and the volunteer experience.
"After one week of using Rosterfy, our recruitment office can process 10-12 volunteer applications per hour, as opposed to 3-5 volunteers per hour, through our previous system."
For large organisations managing hundreds to tens of thousands of volunteers, the best volunteer management software is one built specifically for enterprise scale — not adapted from a tool designed for smaller programmes. Rosterfy is purpose-built for complex, large-scale volunteer operations and is trusted by some of the world’s largest volunteer programmes, including major sporting federations, national charities, government bodies, and large-format events. Key criteria for enterprise-scale software include end-to-end workflow automation, native mobile app, multi-site management, compliance tracking, robust reporting, enterprise security certifications (SOC 2, ISO 27001), and an open API for integration with existing systems. Rosterfy meets all of these requirements and has managed over 150 million volunteer hours globally.
Better Impact is a well-established volunteer management platform suited to organisations with straightforward volunteer administration needs. For organisations looking to scale, Rosterfy offers a more modern, enterprise-ready solution with end-to-end automation, advanced compliance management, AI-powered capabilities, richer reporting, a dedicated volunteer app and 50+ integrations—helping organisations reduce administration while delivering a more engaging volunteer experience.
For major events — including sporting competitions, festivals, and large civic programmes — volunteer management software needs to handle high-volume rostering, real-time shift management, credential and compliance tracking, multi-role coordination, and post-event reporting at scale. Rosterfy was built with exactly this environment in mind and is trusted by organisations including SXSW, Golf Australia, the past 10 Super Bowl events and major sporting federations globally. Its dedicated volunteer app enables real-time communication and shift updates during events, while automated onboarding and credential workflows ensure every volunteer is compliant before they arrive on site. Unlike general-purpose tools, Rosterfy is designed for the operational complexity and volume that major events demand.
Yes. Rosterfy automates the full volunteer onboarding journey, from initial application through screening, background checks, training modules, and shift selection — with role-specific workflows tailored to each volunteer type. Compliance credential tracking is automated, with expiry reminders and renewal workflows ensuring no volunteer’s credentials lapse without action. For organisations in regulated sectors — including healthcare, government, education, and child-safe environments — Rosterfy’s compliance automation significantly reduces administrative risk and audit exposure. Organisations using Rosterfy have automated up to 85% of end-to-end onboarding processes, reducing the time from application to active volunteer from weeks to days.
Volunteers for Salesforce (V4S) is an extension of the Salesforce CRM, designed to add basic volunteer coordination functionality to an existing Salesforce environment. It is not a purpose-built volunteer management platform. Organisations using V4S often face significant customisation requirements, additional Salesforce licensing costs, and functional gaps when managing complex volunteer workflows, onboarding automation, or large-scale scheduling. Rosterfy is a dedicated volunteer management platform built specifically for the challenges of managing volunteers at scale. It includes a native Salesforce integration, meaning organisations can benefit from both platforms working together — Rosterfy handling volunteer operations and Salesforce managing supporter and donor relationships — without the limitations of V4S alone.
Rosterfy holds SOC 2 and ISO 27001 certifications, meeting the security and data governance requirements of enterprise and government organisations. It offers local data hosting options across Australia, the United States, Canada, the United Kingdom, and Europe — a critical requirement for organisations subject to data residency regulations including GDPR, Australian Privacy Act requirements, and government data sovereignty policies. Rosterfy also supports Single Sign-On (SSO) and role-based access controls, providing the security architecture that enterprise procurement and IT teams require. For organisations in healthcare, government, education, and other regulated sectors, Rosterfy’s security infrastructure eliminates common procurement blockers.
Yes. Rosterfy offers a dedicated native volunteer app available on iOS and Android, with full feature parity between mobile and desktop. Volunteers can discover and apply for opportunities, complete training and onboarding, manage their schedule, receive real-time updates and communications, and track their contributions — all from their mobile device. Unlike competitors that offer only a mobile-responsive website, Rosterfy’s native app is designed to drive ongoing volunteer engagement and reduce no-show rates through push notifications, shift reminders, and two-way messaging. For organisations managing large or geographically distributed volunteer programmes, the app is a significant operational advantage.
Rosterfy is used by a wide range of enterprise and mid-market organisations where volunteer management is operationally critical. These include major sporting federations and events (including Golf Australia and SXSW), national and international charities (including British Heart Foundation and World Scouting), government and emergency services bodies, hospitals and healthcare charities, universities and colleges, and corporate volunteering programmes. What these organisations share is a need to manage large numbers of volunteers — often across multiple sites, programmes, or geographies — with high standards for compliance, reporting, and volunteer experience. Rosterfy has managed over 150 million volunteer hours globally across these sectors.
Rosterfy offers 50+ integrations via an open API, covering CRM systems (including Salesforce, HubSpot, and Microsoft Dynamics), fundraising platforms (including Blackbaud), background checking tools (including Sterling Volunteers and uCheck), payroll systems, training and LMS platforms, communication tools (including Slack and Microsoft Teams), and more. The open API allows organisations to build custom integrations with their existing technology stack. For organisations that need volunteer management to connect seamlessly with their broader operational infrastructure, Rosterfy provides significantly greater integration flexibility than most purpose-built volunteer management tools.
Rosterfy pricing is based on the scale and complexity of your organisation’s volunteer programme, with plans designed for mid-market through to enterprise organisations. Pricing is available on request and is tailored to the specific features, volume, and support requirements of each organisation. To get a clear picture of cost and expected return on investment, Rosterfy offers a free ROI calculator that quantifies the financial impact of your volunteer programme, including cost savings from automation and administration reduction. To discuss pricing and see a personalised demo, contact Rosterfy’s team directly.
Book a short discovery call with our team to learn how Rosterfy can help you better connect with, manage, and inspire your volunteers.
