British Heart Foundation: £200,000 in savings per year
£
200
,000
in savings each year
125
%
increase in the number of volunteers on multiple roles
The Compliance Gap in Volunteer Management
This white paper breaks down why volunteer compliance has moved from an admin task to a board-level exposure, covers the jurisdiction-by-jurisdiction screening requirements organisations face across the UK, Europe, Australia, New Zealand and the US, and sets out the five things a defensible compliance programme needs, from enforcement at the point of rostering to on-demand reporting. Includes real results from British Heart Foundation, Literacy Pirates, and Expo 2023 Doha.
Download the White Paper: UK The Compliance Gap in Volunteer Management
Key topics covered:
Why has volunteer compliance become a board-level risk?
An uncleared volunteer or a lapsed certification isn't a process failure anymore. It's the fastest way to turn your most trusted asset into your most public liability.
Why don't spreadsheets or adapted systems hold up at scale?
Past around 150 volunteers, the gap between the sheet and reality compounds silently until an incident, audit, or media enquiry exposes it.
What does a defensible compliance programme actually require?
Five non-negotiables, from enforcement at the point of rostering to on-demand reporting a board member can see immediately.
Why has volunteer compliance become a board-level risk?
Regulatory expectations have tightened, and programmes now span more sites, entities, and jurisdictions than one coordinator can track by hand. What changed isn’t carelessness, it’s what’s actually at stake: an organisation that can’t demonstrate, on the spot, that the person it put in front of vulnerable people, donors, or the public was cleared to be there. The full paper explains why that’s a story waiting to happen, not a process gap.
Why don't spreadsheets or adapted CRMs hold up at scale?
A spreadsheet records what someone remembered to enter. It doesn’t stop an uncleared volunteer being scheduled, and it doesn’t flag a lapsed certification. Adapted systems, CRMs or donor databases bent into a compliance workflow, carry their own risks: continuity depends on whoever built them, and few carry independent security certification for the volunteer-data use case. The paper breaks down exactly where each approach fails.
Why doesn't a single credential travel with a volunteer across borders?
There is no single national screening system anywhere in the world. The UK alone runs three separate schemes (DBS, PVG, AccessNI), and the US, Europe, Australia and New Zealand each have their own patchwork. The paper includes a full jurisdiction-by-jurisdiction reference for organisations operating across more than one region.
CUSTOMER STORIES
Measurable change across a range of industries
Literacy Pirates: Automating 90% of the volunteer pipeline
90
%
of the volunteer pipeline is automated
80
%
increase in active volunteer base in two years
Bradford City of Culture: Connecting communities through volunteering
1000
events powered by volunteer support
2000
registered through Rosterfy
London Youth Games: Enhancing diversity and volunteering within the community
23
%
increase in the number of unique volunteers
48
%
increase in corporate participation
Golf Australia & PGA of Australia: Reducing admin by 75%
75
%
reduction in admin
82.3
%
annual retention rates
REQUEST A DEMO
Ready to scale your impact, not your admin?
Book a short discovery call with our team to learn how Rosterfy can help you better connect with, manage, and inspire your volunteers.
