Le Champion: Powering volunteer-led sporting events across the Netherlands

Introduction

Le Champion is a non-profit organisation delivering some of the Netherlands’ most recognised running, cycling, and walking events, including the TCS Amsterdam Marathon.

From major international races to smaller community walks for members, Le Champion delivers approximately 60 events every year – all heavily reliant on volunteers to ensure safe, successful, and enjoyable participant experiences.

With more than 3,500 volunteers supporting events annually, volunteer coordination is a critical part of operations. Volunteers support every stage of event delivery, including course marshalling, build-up and pack-down, water stations, traffic control, start and finish areas, clothing intake, and course safety.

To support the scale and complexity of its volunteer operations, Le Champion uses Rosterfy as a centralised platform for volunteer management, communications, planning and reporting.

The Challenge

Delivering dozens of sporting events across multiple disciplines each year requires careful workforce coordination and visibility.

For Le Champion, this meant managing:

• Thousands of volunteers across a variety of operational roles
• Ongoing volunteer recruitment, retention, and communication
• Efficient planning and setup for recurring events
• Visibility and reporting on volunteer demand and coverage across events

As many volunteers return year after year, maintaining engagement and streamlining communications became increasingly important to supporting long-term volunteer participation and operational efficiency.

The Solution

Rosterfy provides Le Champion with a centralised volunteer management platform that supports planning, communications, and operational oversight across its event portfolio.

Using Rosterfy the team is able to:

• Monitor volunteer demand versus confirmed roles at both event and task level
• Plan volunteer recruitment more effectively using real-time workforce visibility
• Send targeted communications to specific volunteer groups
• Generate reports and analyse volunteer data across events
• Maintain a clearer overview of volunteer participation and engagement

The platform supports Le Champion’s long-term goal of managing all volunteer-related processes within one system and further digitalising volunteer operations through the Rosterfy mobile app.

The Impact

With Rosterfy, Le Champion has established a more streamlined and scalable approach to volunteer management across its growing event calendar.

Across the organisation each year:

• 60+ sporting events delivered successfully
• 3,500+ volunteers coordinated and supported
• Improved visibility into volunteer demand and confirmed coverage
• More targeted volunteer communications and recruitment planning
• Streamlined event setup through reusable event and task structures

As Le Champion continues to grow its volunteer programme, Rosterfy is helping lay the foundation for a more connected, data-driven, and digitally enabled volunteer experience.