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Volunteer Passports: A smarter way to connect volunteers and organisations

Simplify community volunteering with one trusted space to connect, contribute, and keep track of impact.

1. Invite community groups to publish volunteer opportunities
2. Provide a central hub for the community to discover and apply
3. Streamline volunteer onboarding
4. Enable seamless check-in with Volunteer Passport QR codes

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Leading choice for government organisations

Used by 5 million+ volunteers and staff worldwide, Rosterfy enables organisations with volunteers at their heart, to scale with confidence and amplify their impact.

Picture of the Rosterfy volunteer calendar showing a variety of opportunities
OVERVIEW

Build connected communities with a central volunteer passport

Rosterfy’s Volunteer Passports empower organisations to connect screened, compliant and interested volunteers with local community groups that need support.

While community organisations are searching for reliable volunteers, many individuals are actively looking for meaningful ways to contribute. Volunteer Passports bridge that gap, bringing opportunity and community together in one connected ecosystem.

Supporting every stakeholder in community volunteering

Government organisations (the connector)

Create a central volunteer ecosystem where volunteers can discover opportunities and organisations can access engaged, compliant volunteers, eliminating silos and duplication.

Community & volunteer organisations (who are looking for volunteers)

Reduce manual admin and ensure compliance with the ability to promote your volunteering opportunities to screened, engaged and qualified volunteers within your community.

Volunteers (who want to volunteer)

Volunteers will have a single, connected platform where they can discover opportunities and connect with organisations that resonate with their skills and interests.

Single source of truth diagram - cities & government
A SINGLE SOURCE OF TRUTH

Unify community volunteer management with a centralised system

Position your organisation as the trusted hub for discovering and promoting volunteer opportunities across your community.

By acting as a single source of truth for community volunteering, you become the central connector, linking motivated, screened volunteers with local groups who need their support.

Empower community organisations to publish opportunities directly to your marketplace, ensuring visibility, accessibility, and maximum engagement.

ONBOARDING & COMPLIANCE

Role specific automated volunteer onboarding

Rosterfy equips your organisation with the tools to automate volunteer onboarding and standardise compliance for Volunteer Passports.

With integrated background checks and Working With Children Check (WWCC) validation, you can set clear compliance requirements and automatically progress volunteers based on completed actions, ensuring every participant is screened, qualified, and ready to contribute.

Stay compliant with automated alerts for expiring credentials with built-in automations designed to pause shift applications until required renewals are completed through the platform.

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Public Opportunities Page - BHF
PUBLIC OPPORTUNITIES PAGE

Inspire action and fuel volunteer recruitment with a public opportunities page

Give volunteers the visibility they need to get involved. Embed a public opportunities page directly on your organisation’s website to display all available roles, helping volunteers understand where they can contribute before committing to registering to join your program.

Allow volunteers to search via location, availability and skills to ensure maximum interest and conversions within your community.

Online training modules - volunteer
TRAINING AND INDUCTIONS

Ensure compliance with online training and inductions

Rosterfy’s inbuilt training and induction modules let you create interactive learning experiences using SCORM files, PDFs, images, and videos. Track completions, automate reminders, and ensure every volunteer meets the right requirements, all in one platform.

Already have an existing LMS? Rosterfy offers 50+ API integrations, allowing you to seamlessly connect your existing training platform with Rosterfy to streamline workflows and consolidate your tech stack.

 

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OUR POINT OF DIFFERENCE

Out with the old and in with the new. Time to rethink volunteer management

Twinkling lights in the city with foreground blurred

The 'old' way of managing volunteers

No central ecosystem for volunteering within a community.

Organisations relying on job boards to post volunteer opportunities and hoping to attract registrations.

Duplicate manual processes for both volunteer organisations and community volunteers.

Volunteers are required to register and complete onboarding multiple times across different organisations.

Stretched teams delivering inconsistent onboarding, increasing risk across the community.

Large group of Bradford 2025 volunteers in their yellow volunteer uniforms smiling at camera

The future - Rosterfy Volunteer Passports

Connected communities - A centralised volunteer ecosystem where government organisations empower volunteer groups and community volunteers to drive greater impact.

Greater visibility of volunteer opportunities - Allow your volunteers to search for volunteer opportunities by skills, availability and location.

Increased volunteer conversions - A streamlined, intuitive experience keeps volunteers engaged and more likely to show up for their shifts.

Reducing manual admin - Volunteer organisations gain direct access to screened, compliant volunteers, reducing admin and saving valuable time.

Secure, compliant, and reliable - From local data hosting to ISO 2007 and SOC2 certified, Rosterfy ensures that your organisation's volunteer program is compliant.

World class app - Enable volunteers to access opportunities on the go with Rosterfy’s mobile app, available off the shelf or fully white labelled.

DATA SECURITY

Onshore data hosting and SOC2 and ISO27001 certified

Rosterfy uses the best data practices and cloud-based security to protect your data, maintain trust, and meet compliance and regulatory requirements with local data hosting and ISO2007 and SOC2 compliant.

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WHITE LABELLED APP

The world's best volunteer mobile app

Rosterfy’s Volunteer App delivers a seamless experience from desktop to mobile, giving volunteers everything they need to discover opportunities, complete training, manage shifts, and stay updated, all in one place.

Organisations can use the app as is or white label it to create a fully branded experience, empowering volunteers to manage their journey anytime, anywhere, right from the palm of their hand.

Explore the App
Visual of the Rosterfy product showing multiple departments and the different levels of permissions you can set
TIERED ADMIN & PERMISSIONS

Empower your team with tiered permissions

Manage your centralised volunteer system with confidence at every level. From community volunteer organisations to your internal teams, define role-based access and permissions to ensure each user only sees and manages what aligns with your compliance requirements.

For organisations promoting opportunities, the interface is intentionally simple and streamlined, showing only what’s relevant to them to ensure ease of use.

Trusted, Measurable, Scalable.

150 M+
volunteer hours managed
Man smiling at the camera
13
language options within Rosterfy

Certified

Enterprise grade security and compliance trusted by leading organizations worldwide

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CUSTOMER STORIES

Driving impact globally

Bradford volunteers pictured in a stadium
Cities & Governments
Bradford City Council utilised Rosterfy to centralise and scale its city-wide volunteering programme, improving coordination, engagement, and reporting across major initiatives including Bradford 2025.
1000
events powered by volunteer support
2000
registered through Rosterfy
13
languages the Rosterfy portal was translated into
Explore Story
Bushcare volunteers
Cities & Governments
“With Rosterfy we have a central record of all reports that are easy to access and more importantly understand the impact our program is making as a whole.”
Explore Story
Scouts all linking arms
Nonprofits & Charities
Take a look at how World Scouting replaced fragmented systems and manual processes with a centralised solution, streamlining coordination, boosting efficiency, and improving the volunteer experience across the board.
800 %
more efficient volunteer management
85 %
of end to end onboarding is now automated
3
languages used including English, French and Spanish
Explore Story

Choose from 50+ integrations to complete your tech stack

From background checking tools to social sharing channels and accessibility extensions, Rosterfy allows you to seamlessly integrate with the tools that you love.

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Insights for growing your impact

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REQUEST A DEMO

Unlock the potential of your volunteer program

Book a short discovery call with our team to learn how Rosterfy can help your nonprofit better connect with, manage, and inspire your volunteers.

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