Built for scale. Automate recruitment, onboarding, and scheduling to deliver world-class engagement across the world’s largest events and workforce programs.
Used by 5 million+ volunteers and staff worldwide, Rosterfy enables organisations with volunteers at their heart, to scale with confidence and amplify their impact.
OVERVIEW
The #1 volunteer management software for the world’s largest events
Leverage Rosterfy’s global expertise to simplify mass scheduling, compliance, and volunteer engagement. Trusted by major events worldwide including the past 10 consecutive Super Bowls, SXSW, Commonwealth Games and many more, Rosterfy empowers events to manage and scale volunteer programs.
A platform built for large scale events
Automate operations
Rosterfy automates up to 75% of volunteer management tasks, empowering your team to focus on what matters most, engaging and connecting with your volunteers.
13+ languages
Large scale events attract volunteers from all walks of life. Allow for diversity and inclusion by offering your program in multiple languages.
Ensure compliance
From background and reference checks to collecting credentials and signing waivers, Rosterfy automates screening to ensure compliance.
Rosterfy Platform
All your volunteer management needs in the one place
Automated onboarding, personalised experiences
Streamline onboarding without losing the personal touch. With Rosterfy’s automated tools, you can deliver consistent, engaging onboarding that’s personalised to every volunteer’s journey.
Spend less time buried in spreadsheets and manual processes, and more time driving real change. With Rosterfy the scheduling of volunteers is automated, streamlined, and stress-free - so you can focus on what matters most: engaging your volunteers and maximising impact.
Make volunteer recognition effortless. Whether it’s e-badges, certificates, merchandise, ticket discounts or gift vouchers, Rosterfy helps you create a rewarding experience that keeps volunteers engaged.
Gain clear insights into volunteer activity, engagement, and impact. Rosterfy’s reporting tools help you make informed decisions, recognise contributions, and optimise every opportunity to create meaningful experiences.
Power your next event with automated smart scheduling
Rosterfy makes scheduling paid staff and volunteers at scale effortless. By automating volunteer management and scheduling tasks, you can deliver your event without expanding your team.
From scheduling thousands of workforce across various roles and locations, to multi language options, role offers and shift preferences through to our unique headcount module, Rosterfy empowers volunteers to work as an extension of your team to ensure maximum impact.
Empower your organisation with a federated volunteer model built for events
Rosterfy’s federated volunteer model for events connects every level of your organisation through one central platform, creating a single source of truth for data, processes and reporting. Ensure consistency, compliance and a seamless volunteer experience across all programs and events with sub accounts.
With configurable permissions, multi-account access and multi-language options, empower each department to manage their programs confidently while maintaining unified oversight.
ONBOARDING & COMPLIANCE
Role specific volunteer onboarding with built-in, ongoing monitoring and compliance
Rosterfy empowers mass workforce events to create automated onboarding workflows tailored to each volunteer role. With integrated background checks and Working With Children Check (WWCC) validation, volunteers progress automatically based on activity ensuring everyone is screened, qualified, and compliant.
Stay compliant with automated alerts for expiring credentials, and use built-in automations to pause shift applications until required documentation is renewed and received via the platform.
“One of my favourite features of Rosterfy, and I legitimately call it my administrative assistant, is the reporting feature.” Lisa Urban, Director of Community, Super Bowl LIV
77+
countries we operate in
Certified
Enterprise grade security and compliance trusted by leading organizations worldwide
The TCS Sydney Marathon presented by ASICS partnered with Rosterfy to manage and engage thousands of event volunteers efficiently, ensuring a seamless, large-scale event delivery across multiple events.
See why Golf Australia and the PGA of Australia selected Rosterfy to centralise and streamline volunteer management across national tournaments, improving efficiency, compliance, and the volunteer experience.
75%
reduction in admin
82.3%
annual retention rates
X2
doubled the amount of expression of interests in just 2 weeks
Discover how London Youth Games leverages Rosterfy to streamline volunteer management, enhance diversity, and create inclusive opportunities for hundreds of volunteers each year.
Choose from 50+ integrations to complete your tech stack
From background checking tools to social sharing channels and accessibility extensions, Rosterfy allows you to seamlessly integrate with the tools that you love.
Make attendance tracking effortless with Rosterfy. Enable geofenced or QR code check-ins via the Rosterfy mobile volunteer app and track attendance in real time, no matter where your volunteers are.
Keep oversight into the status of your event in real time onsite or remotely. With the ability to set up waitlists and emergencies you can communicate with volunteers and staff and delegate them accordingly to ensure no team is left short staffed.
Manage uniforms, parking, and meals vouchers effortlessly and engage with rewards
Managing large workforces doesn’t have to be complicated. Rosterfy brings every detail together, from uniform allocation to parking passes and meal vouchers into one smart platform.
And because great events rely on great people, Rosterfy’s reward and recognition tools let you celebrate your team with certificates, e-badges, and meaningful rewards.
ROSTERFY VOLUNTEER APP
Deliver a seamless, branded volunteer experience with our white-label app
Rosterfy’s volunteer app offers a seamless experience from desktop to app, empowering volunteers with everything they need to view opportunities, complete training or respond to changes all from the palm of their hands.
For events looking to go the extra mile, Rosterfy offers a white labelled version of the Rosterfy Volunteer App to ensure maximum engagement and cut through.
