Used by 5 million+ volunteers and staff worldwide, Rosterfy enables organisations with volunteers at their heart to scale with confidence and amplify their impact
THE BASICS
What is Volunteer Management Software (VMS)?
As with any product, not all volunteer management software is created equal. A strong VMS will help automate manual tasks across your entire volunteer programme from recruitment and onboarding to scheduling, attendance tracking, and reporting.
Built for today’s volunteer landscape and reduced admin teams, it enables organisations to deliver engaging, positive experiences at scale while freeing up teams to focus on impact rather than logistics.
VOLUNTEER MANAGEMENT REDEFINED
Reasons to consider Volunteer Management Software
Volunteer management software helps volunteer managers streamline their volunteer management by replacing time-consuming manual processes with automation.
Implementing the right volunteer management software offers the following benefits to an organisation:
A centralised, single source of truth for your volunteer programme that integrates with other applications used across your organisation.
Create an unforgettable campus experience for your students through volunteering that builds meaningful connections on campus and in the wider community.
Build your case for change, choose the right solution, and launch a platform that delivers real impact.
Trusted by hundreds of volunteer programmes, this practical guide includes downloadable worksheets and templates to help you create a clear roadmap to a better volunteer experience.
The types of volunteer management software spans from simple scheduling applications to advanced, highly adaptable systems that seamlessly blend with an organisation’s current technology infrastructure such as Rosterfy.
There is a lot of choice out there for organisations when choosing a platform so it’s important to understand your current needs and where you want to take your volunteer programme to help you narrow down your search.
What to consider when investing in VMS?
Budget
How much are you able to invest in your new volunteer management platform?
Accessibility & Compliance
Are there any specific needs that need to be met such as accessibility controls or meeting compliance standards?
Features
What must this platform allow you to do based on your volunteering roles and usage expectations?
Users - Admins & Volunteers
Who do you expect to use your volunteer programme and how do you plan on rolling the platform out?
Scalability
Can the platform meet your future goals for your volunteer programme with more people and added complexity?
Integrations
Does your organisation utilise any applications that must seamlessly integrate with your new platform such as Salesforce, Microsoft or payment apps?
Implementation & Support
When you need a little help will the new provider be in your corner and provide a fast and helpful solution?
How much should you budget for a volunteer management software solution?
The amount you spend on a volunteer management software programme should be relative to the impact volunteers have on your organisation.
Incorporating Volunteer Management Software (VMS) is an investment in enhancing the volunteer experience. Whether your organisation aims to boost its fundraising efforts or a City Council aspires to deepen its community engagement, the benefits of this investment, or return on investment (ROI), manifest in various ways.
Take a look at how World Scouting replaced fragmented systems and manual processes with a centralised solution, streamlining coordination, boosting efficiency, and improving the volunteer experience across the board.
800%
more efficient volunteer management
85%
of end to end onboarding is now automated
3
languages used including English, French and Spanish
Take a look at how British Heart Foundation streamlined volunteer management, halved onboarding time, and delivered £200,000 in cost and efficiency gains using Rosterfy.
£200,000
in savings each year
125%
increase in the number of volunteers on multiple roles
21
day reduction in the time to start onboarding volunteering
See why Golf Australia and the PGA of Australia selected Rosterfy to centralise and streamline volunteer management across national tournaments, improving efficiency, compliance, and the volunteer experience.
75%
reduction in admin
82.3%
annual retention rates
X2
doubled the amount of expression of interests in just 2 weeks
Take a look at how WaterAid partnered with Rosterfy to streamline volunteer management, strengthen compliance, and enhance engagement across its global fundraising and campaigning programs.
94%
of volunteers say WaterAid’s application process is easy
Complete control over the branding and content in your volunteer portal and the ability to track volunteers contributions.
Email, SMS & Notifications
Automate follow-up messages to volunteers through SMS, portal and app notifications as well as email.
Advanced Scheduling
Schedule volunteers based on availability and preferences and set waitlists and emergencies to keep you covered.
Data Insights & Reporting
Understand the impact of your volunteer programme with comprehensive reports, dashboards and data insights.
Attendance Tracking
Check volunteers in and out onsite with ease via our kiosk, geo-fencing or QR codes.
Reward & Recognition
Engage and retain your volunteers through the gamification of reward and recognition, certificates and e-badges.
Local Data Hosting
Ensure you meet your specific data handling regulations with localised data hosting.
Workflows & Automations
How much do you want to automate? Remember, not all systems provide end to end automations.
Volunteers expect an App
The modern day volunteer expects a seamless experience from signing up to volunteer with you to the communication they get on their mobile.
Rosterfy helps you provide a world class volunteer experience by instantly syncing your volunteer opportunities to a profile they can access on their Rosterfy mobile app.
Get all the benefits of delivering a modern volunteer experience without needing to develop an app.
