Volunteer Management Software for Large Scale Events

Powering the largest mass participation events worldwide including The Super Bowl, Commonwealth Games and World Expo, Rosterfy is the most comprehensive volunteer management solution for large scale events. 

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THE SOLUTION OF CHOICE FOR SPORTING FEDERATIONS

Provide a world class volunteer experience

Arizona Host Committee
Asian World Cup
FIFA World Cup Qatar
Dubai World Expo
SuperBowl
Expo 23
Berlin23
SuperBowl - Atlanta
Special Olympics AD
Dakar
Kentucky
2020-icc-t20-world-cup-logopedia-fandom-icc-world-twenty20-png-340_360
F1 LV Grand Prix
SXSW

WHY LARGE SCALE EVENTS CHOOSE ROSTERFY

   Trusted by the largest global events

From World Expo, SXSW, Commonwealth Games and The Super Bowl, Rosterfy have proven experience delivering complex workforce solutions for the world's favourite events. 

Automated journeys for multiple workflows

Give your team the tools they need to automate 75% of all volunteer management processes, giving them the freedom to scale with impact.

Available in 10+ languages

Large scale event often have diverse volunteer requirements. Rosterfy makes your program accessible no matter where you are in the world

Open API connecting to 30+ platforms

Connect with your favourite tools with Rosterfy including Salesforce, Microsoft Teams, Slack, Sterling Volunteers and many more.

Large scale events_Rosterfy

ROSTERFY FEATURES

Explore our amazing features

Automate complex workforce solutions to deliver a world class experience for administrators and volunteers alike. 

Scheduling

Schedule volunteers across across multiple venues based on their skills, availability and preferences.

Screen

Ensure your volunteers are compliant through thorough screening and background checks. 

Report

Track performance and report on the status of your program with real time insights. 

Communicate

Reduce no-shows via automated emails, SMS and mobile app notifications. 

Check in & out

Manage check in and out onsite or remotely using our kiosk or geo-fencing options. 

Advanced Permissions

Create sub accounts and control admin permissions to permit access to certain events and shifts. 

Integrate

With 30+ API integrations, create a single source of truth for your volunteer program. 

Automate

Let us do the hard work for you, with automated workflows powering complex solutions. 

The Super Bowl has selected Rosterfy as their volunteer management software for 7 consecutive years

Tampa Bay Super Bowl
MAJOR EVENT CASE STUDY

“If I didn’t have this tool [Rosterfy], I don’t know how I would have been able to manage all the pieces. It’s been invaluable to have one home hub for everything, putting my mind at ease knowing all of the information is in the one place and anything I need is there.”

Lisa Urban

Director of the Community Ambassador program, The Super Bowl LV

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DON'T JUST TAKE IT FROM US

Hear what our customers are saying about Rosterfy

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4.5/5

5 star review
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4.3/5

4 Half star review
SoftwareAdvice_logo

4.5/5

5 star review
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4.3/5

4 Half star review
MANAGE, ENGAGE & SCALE

Create a centralised view of your volunteer program

Utilise Rosterfy's customisable dashboards to track the performance of your major events volunteer program.

From the status of your roster through to volunteer demographics, communications sent and who has and hasn't completed their training, our comprehensive dashboards help you stay in the know.

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FIND THE RIGHT VOLUNTEERS

Smarter scheduling

From volunteer availability to finding volunteers with certain skills and credentials, Rosterfy makes it simpler for major event programs to find the right volunteers for the right role with ease. 

You set the rules for each volunteer requirement and the platform does the rest, providing you with a shortlist of candidates for your next event.

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ATTENDANCE TRACKING

Manage volunteer check in & out with ease

Rosterfy makes attendance tracking simple with multiple check in and out options.

From geo fence check in through to QR code check in via the Rosterfy mobile app, facilitate check in across multiple locations and track your progress in real time. 

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Rosterfy App (13)
Definitive Guide to Successful Volunteer Recruitment
WHITE PAPER

Successful Volunteer Recruitment: The Definitive Guide

Want to better understand how to future proof your volunteer recruitment?

Go beyond simply filling opportunities and build a robust volunteer program by engaging with the next generation of volunteers and ensuring diversity throughout your program. 

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A REWARDING EXPERIENCE

Reward and recognise your volunteers

Be the volunteer program your community wants to be a part of.

From celebrating milestones including anniversaries and volunteer hours with personalised emails and e-badges to redeeming merchandise and free tickets, Rosterfy allows you to gamify the volunteer experience for maximum engagement. 

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Reward & Recognition_Rosterfy
WORLD CLASS COMPLIANCE

Automate volunteer onboarding to ensure compliance

From volunteer availability to finding volunteers with certain skills and credentials, Rosterfy makes it simpler for major event programs to find the right volunteers for the right role with ease. 

You set the rules for each volunteer requirement and the platform does the rest, providing you with a shortlist of candidates for your next event.

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AUTOMATE COMMUNICATION

Keep your volunteers in the know with two way communication

Ensure your volunteers are engaged throughout your workforce program and that they have the resources they need to succeed with Rosterfy's two way communications. 

From email, SMS and app notifications, Rosterfy ensures that your volunteers receive a world class experience. 

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Two way communication (2)
BIRMINGHAM COMMONWEALTH GAMES 2022

"The best volunteer program in the games history"

Over 1.5 million spectators enjoyed the thousands of world-class athletes, made possible by over 14,000 volunteers.

All managed through Rosterfy.

CASE STUDY
TRAIN AND GAIN

In-built LMS to ensure engagement and compliance

Large scale events requires a diverse range of skills, across multiple roles.

From first aid and emergency procedures to event information sessions, Rosterfy has the option to build training into your program automatically via our in built training modules or integrations with leading LMS suppliers. 

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EASILY INTEGRATE

Connect Rosterfy with the tools you love

You need a platform that can integrate with the programs you already have in place.

With over 30 API integrations available, Rosterfy ensures a single source of truth for your volunteer program, complete with the software you love. 

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Integrations_Rosterfy
Exceed Volunteer Expectations

Book a Demo

Speak to one of our team today and see the impact Rosterfy could have on your volunteer program.

Request a 30 minute demonstration from our team and you'll discover better ways to manage your event's volunteer program and improve operational visibility.

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WHY ROSTERFY

Rosterfy automates 75% of the end to end journey for volunteer programs

recruit

Recruit

Recruit by roles, skills, preferences, location and more. Create custom registration forms allowing you to segment your volunteers.

engage

Retain

Branded event portals give a place for your volunteers to sign up and engage with your content.

Reward

Reward

If you want to show some thanks for the hard work of your volunteers you can celebrate milestones or achievements with them.

Training

Train

You can ensure compliance is met with training programs delivered automatically to applicants.

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Popular Resources

FIFA World Cup Volunteers
 BLOG

65 Volunteer Appreciation Ideas

View Article
Andy Newman_Podcast
 PODCAST

The Value of Volunteering with Andy Newman

View Article
Definitive Guide to Volunteer Recruitment
 WHITE PAPER

The Definitive Guide to Volunteer Recruitment

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