VOLUNTEER MANAGEMENT MASTERCLASS: SCHEDULING

Smart Volunteer Scheduling: Grow Your Programme not your Workload

As your volunteer programme grows so does the demands on your team. In this lesson with look at scaling your scheduling without increasing your admin.

Webinar Date Oct 15
LIVE WEBINAR

Empowering Volunteers with Technology: Introducing the Rosterfy Mobile App

Oct 15 @ 10:00 am (BST) - Duration 30 minutes

Introducing the Rosterfy Mobile App - Empowering your volunteer community to get involved in more opportunities and find more ways to support your mission.

Hosted by Martin O'Neill, Head of Marketing for Rosterfy. This live webinar will cover:

  • How a trend towards on-demand services has changed the behaviour of volunteers
  • An introduction to the Mobile App with Rosterfy Senior Technical Business Analyst -
    Jake Geddes
  • How to introduce the Rosterfy Mobile App to your community
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Martin and Jake

Featuring insights and strategies from leading volunteer programmes

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LESSON 5. SCHEDULING

Smart Volunteer Scheduling: Grow Your Programme, Not Your Workload

Ellie Reid from London Youth Games, walks us through strategies that make volunteer scheduling smarter, not harder. 

You'll learn:

  • How to scale your programme, not your workload
  • Proven methods to streamline volunteer scheduling
  • How technology helps you automate manual tasks
  • How London Youth Games has built a strong volunteer community

This lesson in our Volunteer Management Masterclass is all about how you can take the scale of your programme to the next level!

Sam Rosterfy Ellie LYG
GROW YOUR COMMUNITY

Scaling a programme

For thriving volunteer programmes, growth is about representing the community you aim to serve. As the demand for your services rises or the number of events you need to organise expands, you'll encounter greater challenges in recruiting the appropriate number of people and arranging their shifts.

How London Youth Games grew its volunteer numbers

Ellie and the team at London Youth Games have managed to build a thriving community of volunteers, athletes, and supporters by putting the experience of volunteers first. The energy and enthusiasm for their programme radiates through every volunteer and that's enabled them to grow their numbers, put on more events, and reach more people. 

Demonstrate impact

London Youth Games have been able to rely on a steady flow of corporate volunteers which adds additional support, increased funds, and extra visibility of their programme.

Their team have been able to achieve this by clearly demonstrating the impact of their programme. This has been achieved through the annual impact report they publish and by publicising their success over social media.

How to scale your programme

Increasing the number of supporters and events takes time but there's actions you can take today that will put you on the right path.

  • Have the right systems in place to grow such as Volunteer Management Software
  • Ensure everyone understands your mission (this is especially important within your own team)
  • Create an inclusive volunteer programme that represents your community
  • Use reporting tools and data to clearly demonstrate your impact
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Systems

Choose a scalable volunteer management software that you can grow into
Volunteer Screening 1 (1)

Mission

From top to bottom everyone in your programme should understand your goals

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Inclusive

Your volunteer workforce needs to be as diverse as the community you serve
Rosterfy Volunteer App

Report

Share your success with reports built from the data you collect
REMOVE FRICTION

How London Youth Games uses Rosterfy

London Youth Games has a range of shifts and opportunities across events that take place all year. They have an obligation to adequately staff each event, this presents a challenge for the team in recruitment and scheduling.

By creatively utilising Rosterfy Volunteer Portals and the Volunteer App, they ensure all positions are filled and generate enthusiasm for upcoming events.

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Definitive Guide to Successful Volunteer Recruitment
WHITE PAPER

Successful Volunteer Recruitment: The Definitive Guide

Want to better understand how to future proof your volunteer recruitment?

Go beyond simply filling opportunities and build a robust volunteer program by engaging with the next generation of volunteers and ensuring diversity throughout your programme. 

DOWNLOAD NOW

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How Formula E manages a global community with Rosterfy

Coordinating volunteers in various locations and roles is challenging, but imagine managing this on a global scale, spanning over a dozen race locations, numerous languages, and distinct local obstacles.

Listen to the ever-engaging Emma Peat of Formula E who explains how they schedule and manage a global volunteer programme and which race location has the best and worst food!

For more episodes of our podcast dedicated to volunteering and the people who make great programmes happen click here.

Volunteer Management Masterclass Lessons

Masterclass Lesson 1
1. RECRUITMENT

How to create an attention grabbing volunteer programme

Covered in this lesson:

  • Understanding what motivates people to join your programme in particular
  • The reasons why people choose to volunteer
  • Creating a more effective process for volunteer role applications
  • Case Studies from successful volunteer programmes
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Masterclass lesson 2
2. APPLICATIONS

How to create a more effective 'Volunteer Application Funnel'

Covered in this lesson:

  • How to calculate your volunteer applicant conversion rate
  • How to get more people from 'Interested' to 'Active'
  • Examples from organisations such as British Heart Foundation
  • Resource material and actionable advice throughout the lesson
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Masterclass Lesson 3
3. SCREENING

Volunteer Screening made Easy: How to Save Hours and Engage Effectively

Covered in this lesson:

  • How to simplify your screening process
  • How to reduce the admin screening creates
  • Best practices for evaluating volunteer applications
  • How technology can help you automate tasks
  • How to foster volunteer loyalty
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Masterclass 4
4. RETENTION

How to use storytelling to improve volunteer onboarding and retention

Covered in this lesson:

  • Fundamentals of storytelling and how they can be applied to volunteer onboarding
  • Practical strategies for crafting narratives
  • How to create a sense of belonging and purpose through shared stories
  • Real-life examples of storytelling to enhance volunteer engagement
Go to Lesson
Masterclass Lesson 5
5. SCHEDULING

Smart Volunteer Scheduling: Grow your Programme. Not your Workload.

Covered in this lesson:

  • How to scale your programme not your workload
  • Proven methods to streamline volunteer scheduling
  • How technology helps you automate manual tasks
  • How London Youth Games has built a strong volunteer community
Current Lesson
Masterclass Lesson 6
6. RECOGNITION

Beyond a Thank you: How Recognition Drives Volunteer Retention

Covered in this lesson:

  • Why recognition is essential to building a thriving volunteer programme
  • Strategies for implementing reward and recognition initiatives
  • How recognition influences volunteer satisfaction, retention, and advocacy
  • Practical tips for scaling volunteer engagement efforts with limited resources
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