Volunteer Management Software for Events

  • Replace manual processes with automations
  • Manage permissions and access across multiple teams, locations and events
  • Reward and recognize your volunteers
  • Report attendance and attrition with accuracy

Rosterfy Scheduling_Charities & Non Profit (5)

We help large scale and international events to manage their volunteers

Features for Large Scale & International Events

Empower Icon (1)-1

Simplify complex scheduling

Create schedules for your event using automations to simplify your volunteer management. From recruitment, screening, training & communications, Rosterfy has got you covered. 

Engage Icon

Better engage and retain volunteers

Volunteers love Rosterfy’s user friendly portals, providing a central platform to apply for shifts, complete training modules and access important communications.

Partner Icon-2

Effectively manage your team

Manage multiple projects simultaneously with the ability to create sub accounts and delegate permissions as required.

Reward Icon (1)

Reward and recognize volunteers

Show your volunteers you care with Rosterfy’s reward and recognition functionality enabling you to give back to your volunteers in exchange for achieving certain milestones.

Rosterfy Portal


Make complex scheduling easy for any event

Rosterfy’s effective scheduling tools help to replace manual processes, allowing large scale and international events to focus on what’s important - like engaging your volunteers. Using Rosterfy’s automations functionality, scheduling the right volunteers to suit your needs has never been simpler.

Large scale and international events use Rosterfy to:

  • Schedule volunteers across various locations and events
  • Secure volunteers with specific skills for certain shifts or events
  • Train volunteers to ensure that volunteers have the skills required to perform at their best
  • Communicate with their volunteers via automated emails and SMS
  • Manage check in and out onsite or remotely
  • Improve reporting and visibility of operations


Track information in real time

Visually track your volunteer and workforce management program in real time with the ability to create your own custom Dashboard providing an overview of user demographics, status of shifts and training. 

Rosterfy also enables you to create and generate custom reports at the click of a button, allowing you and your organization to report clearly and accurately. 

Rosterfy Reporting & Dashboards
Commonwealth Games Image (1)

'Best volunteer programme in Commonwealth Games history'

Birmingham 2022 Commonwealth Games was described as the best volunteer program in the Games' history. Take a look at how Rosterfy helped to manage and engage thousands of volunteers to create a lasting legacy within the Birmingham community. 

Reward & Recognition


Reward and Recognize your volunteers

Rosterfy’s unique reward and recognition functionality allows nonprofits to incentivise your volunteers with access to memorabilia, discounts and access to events once key milestones or achievements are met. Volunteers can access rewards via their centralized volunteer portal, providing a great tool to engage with your volunteers.


Connect with your favourite tools

Each and every event is unique and with that comes unique requirements. Rosterfy offers customization and flexibility to ensure that your volunteer management program gets the most out of your experience with additional features including:

  • Partner integrations including accreditation
  • Branded Communication and Volunteer Portal customization
  • Payroll integrations
  • Advanced automations
  • Database migrations

Don’t see what you need? The team at Rosterfy are committed to enhancing our product and can always explore options for custom development. 

Rosterfy Integrations

Customer Case Studies

The Atlanta Super Bowl_Case Study


"Rosterfy provides a scalable and tailored platform with no compromise. We have a volunteer workforce of over 10,000 and Rosterfy helps us to consolidate that, through the ability to build out individual portals, which allows them to be able to fully track their experience through the system. I would cry without Rosterfy!"



"One of the best decisions we made was engaging Rosterfy as our volunteer management solution for the ICC Women’s T20 World Cup. Operating across six different host cities with multiple venues and roles to fulfill, Rosterfy enabled our small team to confidently execute our workforce management strategy and to engage with our volunteers in meaningful ways. From recruitment and screening right through to scheduling, communication and onsite reporting, Rosterfy was a fantastic asset from start to finish."


ICC T20 Womens World Cup Volunteers - 2

Want to see Rosterfy in action?

Large Scale & International Events FAQs

How much does Rosterfy cost?
Rosterfy have a number of Pricing options, depend on the size and scale of your requirements. Please check out our Pricing Page for more information. 
Is there a maximim number of volunteers that can be used in my Rosterfy account?

The number of volunteers is dependent on which Rosterfy package you select. Please check out our Pricing Page for more information.

How many administrators can I have using my account?

The number of administrators who have access to your account is dependent on which Rosterfy package you select. Please check out our Pricing Page for more information.

Does Rosterfy enable background checks?

Yes we do! We have a seamless integration with Sterling Volunteers, which enables organizations to run background checks on your volunteers and/or paid staff. Learn more about our Integrations here. 

Where will my data be stored?

All data is stored securely on Amazon Web Servers (AWS) in the USA

Does Rosterfy utilize my data in any other way?

Rosterfy don't use your volunteer data or communicate with the in any way.

Can Rosterfy facilitate check in and check out?

Rosterfy has a number of on site check in options including self check in, check in desk and kiosk view. You can also allow your volunteer leaders to check in their team for you. 

What training and support does Rosterfy provide for administrators?

Rosterfy provides comprehensive training and onboarding for  all new clients along with on-going support via our Zendesk site and Rosterfy Resource Hub.

Do you integrate with any external platforms (CRM etc)?

Rosterfy integrates with a number of platforms. To view our extensive integration options, please visit our integrations page.  If you need a specific integration then this is also an option with POA. 

Can Rosterfy keep track of where each of my volunteers are from?

Rosterfy's unique Group Manager feature allows you to keep track of where volunteers are registering from, enabling you to customize forms, trainings and communications specific to that group. 

Does Rosterfy allow for training modules to be implemented?

Yes, Rosterfy has inbuilt training modules, which depending on your package can integrate with existing solutions. 

Can I interview volunteers using Rosterfy?

Yes! Rosterfy has an inbuilt online interview platform, which can be used to interview and help screen volunteers during recruitment.