A simple and intelligent volunteer management solution

  • Replace manual processes with automations
  • Make it your own with custom branding
  • Create engaging experiences for your volunteers
  • Facilitate check in from various locations
  • Report attendance and attrition with accuracy

Rosterfy Portal
We help arts, fesitivals and cultural events manage their staff and volunteers

Features for Arts, Festivals & Culture Events

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Recruit the right volunteers

Create custom registration forms that allow you to segment and select the right volunteers for shifts, daily needs or events to ensure that you get the most out of your program.

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Simplify complex scheduling

Create schedules for your event using automations to simplify your volunteer management. From recruitment, screening, training & communications, streamline your end to end management.

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Better engage and retain volunteers

Volunteers love Rosterfy’s user friendly portals, providing a central platform to apply for shifts, complete training modules and access important communications.

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Check in your volunteers with ease

Utilize Rosterfy to facilitate simple check in & out onsite or remotely from multiple locations  via mobile or QR codes. 

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Make complex scheduling easy for any event

Rosterfy’s effective scheduling tools help to replace manual processes, allowing you to focus on what’s important - like engaging your volunteers. Using Rosterfy’s automations functionality, scheduling the right volunteers to suit your needs has never been simpler.

Events use Rosterfy to:

  • Schedule volunteers across various locations and events
  • Train volunteers to ensure that volunteers have the skills required to perform at their best
  • Communicate with their volunteers via automated emails and SMS
  • Manage check in and out onsite or remotely
  • Improve reporting and visibility of operations


Track information in real time

Visually track your volunteer and workforce management program in real time with the ability to create your own custom Dashboard providing an overview of user demographics, status of shifts and training. 

Rosterfy also enables you to create and generate custom reports at the click of a button, allowing you and your organization to report clearly and accurately. 

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Communicate and engage with your volunteers

Rosterfy allows you to better engage with your volunteers with the ability to communicate in real time. Create custom templates for email and SMS and automate processes such as welcome emails, training reminders and completion certificates. 

Need to communicate event or shift changes to your volunteers? No problem! Rosterfy allows you to send bulk emails and SMS to a specific group at the click of a button. 

Determine the true value of your volunteers.

Want to learn more about the value of your volunteer management program? Download our free white paper to learn more. 

Customer Case Studies

Kentucky Derby Festival

Kentucky Derby

"The Kentucky Derby Festival’s volunteer is huge - we utilize 4,000 volunteers and over 100 job categories but Rosterfy created a seamless migration from our former platform. Rosterfy supported us and made the transition simple and fast. The system is intuitive, clean and provides great branding plus the volunteer portal is a nice touch making each volunteer feel special."


Want to see Rosterfy in action?